About Us:

• Since its inception in 2005, ZEM Builders has grown into one of most prominent builders in Bahria Town.
• We have developed/managed array of residential, commercial, and retail properties throughout Bahria Rawalpindi.
• ZEM Builders envisions world class luxury living for people of Pakistan, and with this ambition at its core, has taken its projects to pinnacle of excellence.

Scope/About the Role:

• We are looking for a responsible Executive Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
• You will work on a one-to-one basis on a variety of tasks related to CEO working life and communication.

Functional Skills/Knowledge area:

• Flexibility and adaptability.
• Good oral and written communication skills.
• Organizational skills and multitasking.
• The ability to be proactive and take the initiative.
• Discretion and confidentiality.
• Excellent Analytical and problem solving skills.
• Excellent active listening skills.

Responsibilities:

• Acting as a first point of contact: dealing with correspondence and phone calls
• Managing the calendar and organizing meetings and appointments, often controlling access to the manager/executive.
• Maintain all hard copy and digital records for ongoing executive projects
• Booking and arranging travel, transport and accommodation.
• Organizing events and conferences.
• Reminding the CEO of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondence.
• Managing databases and filing systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Manage and schedule meetings and appointments.
• Provide support at meetings including minutes and follow-up actions.
• All required persons receive invitations prior to the event.
• Invitations are professional and are of a high quality.
• Conduct research to analyze market trends, customer behavior, and competitive landscape, and prepare reports by collecting, analyzing, and summarizing data.
• Gather data on competitors and analyze their prices, sales, and method of marketing and distribution.
• Other tasks as assigned.

Other Criteria:

• Discretion and trustworthiness: you will often be party of confidential information
• Exceptional verbal and written communication skills.
• Exceptional organizational and time-management skills
• Follows instructions clearly and accurately within a timely fashion
• Proactive and enthusiastic about delivering positive results.
• Ability to multitask and prioritize daily workload
• Passion, drive and the desire to be a part of a growing team that makes a difference for both the company and our clients.
• Thrive in a fast paced, innovative work environment.
• Ability to build rapport and collaborate with others within the company and externally.

Education:

·         Degree(s): BBA/ MBA or equivalent degree from reputed university.

Work experience:

• 1 to 3  year work experience as an Executive Assistant