To ensure that all purchasing is in compliance with regulations and laws related to purchasing practices and in accordance with HSNDS standard practices.

To ensure uninterrupted flow of materials to support operations. To ensure cost, quality and delivery across all purchase functions.

To provide necessary expertise, advice and information to operation department.

To develop and maintain buyer seller relationship and to become preferred buyer in market.

To develop reliable alternative sources of supply to meet company requirement.

To treat all prices and information as confidential in order to preserve a good business reputation and obtain competitive prices.

Resolve complaints on purchased goods and services

Prepare technical specifications for request for proposals, including terms and conditions and evaluation criteria.

Prepare and develop supplier lists to obtain competitive quotations on commodities and services.

Promote the Purchasing section as an effective resource for addressing Supply Chain Management issues

Keep constantly apprised of economic / business situations as they affect purchasing policy; make recommendations to adequately meet those changing conditions.

Develop and update department procedures and recommend changes related to HSNDS standard practices; interpret policies and procedures to faculty and staff in their need to purchase supplies and services.

Analyze current procurement activities and recommends improvement through more efficient procurement methods, quantity discounts, standardization, value analysis and cooperative purchasing.

Solicit information regarding a variety of commodities by telephone, fax, emails, interview or written requests ensuring cost effectiveness commensurate with quality.

Review purchase award documentation with respect to quality, suitability, delivery and pricing.

Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up.

Expedite outstanding purchase orders to ensure delivery requirements are met.

Promote and develop contact and liaison with the external supplier community and HSNDS departments.

Interview current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.

Collect and report statistics to measure commodity and/or supplier performance.

Coordinate and resolve problems with end user departments and suppliers.

Assist in resolving Accounts Payable invoice discrepancies and variances after Accounts Payable make initial inquiry.

Assist shipping and receiving with shipment/transportation related discrepancies and variances.

Perform other related duties such as special assignments and annual major objectives as required.